Last updated: 6 July 2026
PPM Property Management Services Ltd (Company No. 17322264, "PPM", "we", "us") handles personal data in line with UK data protection law. This policy explains what personal data we collect, why, and what rights you have.
Depending on whether you are a landlord, tenant, or website visitor, we may collect: contact details (name, email, phone, address), property details, right-to-rent and referencing information, identity documents, bank details for rent and deposit handling, and general website usage data.
We use personal data to provide letting and property management services, comply with legal obligations (including anti money laundering checks under the Money Laundering Regulations 2017, right-to-rent checks, and tenancy deposit protection), and to communicate with landlords and tenants about their property or tenancy.
We may share data with tenancy deposit schemes, referencing agencies, HMRC, contractors carrying out maintenance, and our professional advisers, only where necessary to deliver our services or meet a legal obligation.
We retain personal data for as long as needed to provide our services and to meet our legal and regulatory obligations, typically for the duration of a tenancy or management agreement plus six years thereafter.
Under UK GDPR and the Data Protection Act 2018, you have the right to access, correct, or request erasure of your personal data, and to object to certain processing. To exercise these rights, contact us at info@ppmpropertymanagement.co.uk.
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If you have questions about this policy or how we handle your data, contact us at info@ppmpropertymanagement.co.uk. You also have the right to complain to the ICO at ico.org.uk.
